Promoting positive behaviour and excellent attendance is the responsibility of the whole school community. The school will promote positive behaviour and good attendance through its use of curriculum and learning materials. Good attendance and behaviour by pupils will be recognised appropriately. All children should be at school, on time, and every day the school is open, unless the reason for the absence is unavoidable.

Data on school attendance targets and performance is available through the Compare School Performance service here.

A copy of the academy Attendance Policy is available here.

A copy of the academy Attendance Newsletter is available here.

Report an absence (Years 7 – 11)

To report an absence (in Years 7 – 11), please email by 8:40am stating your child’s name, form group and reason for absence. If your child is ill, please provide a brief description of their symptoms. Email is our preferred way of receiving absence notifications as this removes the need for parents to write a note to their child’s form tutor on their return. Alternatively, please telephone the absence line on 01283 735181. Please report this on a daily basis unless the length of the absence is known. Any child with diarrhoea and/or vomiting symptoms must remain at home until they feel well and have been free of symptoms for 48 hours (the ’48 hour rule’).

For medical appointment notifications, please email the details  of the appointment to and attach a copy of the appointment card, letter or text message. Please include your child’s name and form group in the email.

In the event of your child leaving school during the day without adult supervision, please ensure you email prior to the time that they need to leave so that we can instruct reception staff. Please include your child’s name, form group, reason for leaving early,  method of transport and also ensure you state that you ‘absolve John Port Spencer Academy of all responsibility’ so that we can allow your child to leave during the day. Without written consent, your child will not be allowed to leave the academy site.

For other absences such as holiday, interview, a sporting event, funerals and any other non-medical absence please complete a Leave of Absence for Exceptional Circumstances form.

We are particularly requesting email notification because we are able to save details electronically and reduce paper recording. All information will be forwarded to your child’s Form Tutor and Year Team, eliminating the need for you to duplicate your message.

If you are unable to provide email notification for your child’s absence, then please contact the academy absence team using the absence line telephone number 01283 735181.

Report an absence (Sixth Form)

For all Sixth Form related absences, please email the Sixth Form team at